PRIVACY POLICY｜Kanematsu KGK corp.

PRIVACY POLICY

Date of enactment: December 1, 2024
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The Company recognizes the importance of protecting personal information (personal information defined in the "Act on the Protection of Personal Information", as well as individual numbers and specific personal information defined in the "Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure"). With this in mind, the Company has formulated the following privacy policy to safeguard personal rights and interests, and will take great pains to ensure that officers and employees abide by the policy.

1.Acquisition of Personal Information
The Company will acquire personal information by legitimate and fair means. When handling personal information, the Company will specify the purpose for which such information will be used to the greatest extent possible.

2.Use of personal information
The Company will use personal information within the scope of purpose conveyed to the person in question or published in advance, unless otherwise required by laws and regulations.

3.Supervision of Subcontractors
When personal information is provided to a subcontractor to carry out the purpose of use, the Company will appropriately manage and supervise the subcontractor to ensure the security management of such personal information.

4.Provision of personal information to third parties
The Company will not provide any personal information to third parties without the prior consent of the person in question, unless otherwise required by laws and regulations.

5.Provision to third parties
Except in accordance with laws and regulations, we will not provide personal information to third parties without the consent of the individual.

6.Management of Personal Information
We will take sufficient security measures to prevent unauthorized access, loss, destruction, falsification, leakage, etc. of any personal information we obtain, and will strive to take appropriate and reasonable safety measures.
In addition, when it becomes unnecessary to retain personal information due to the expiration of the legal retention period, etc., we will promptly dispose of or delete the information.

7.Pseudonym Processed Information
For information about our creation and use of Pseudonym Processed Information, please refer to Pseudonym Processed Information.

8.Anonymously Processed Information
For information about our creation, provision, and use of anonymously processed information, please refer to Anonymously Processed Information.

9.Personal Information
Please refer to Personal Information for matters relating to personal information at our company.

10.Requests for disclosure of personal information
If an individual wishes to be notified of the purpose of use of their personal information, to disclose, correct, add, delete, suspend the use of, or erase it, or to disclose records of its provision to a third party, we will respond promptly in accordance with the law.

11.Organization and Structure
We will appoint a personal information protection officer to ensure the appropriate management of personal information.
We will provide training to our officers and employees on the protection and proper management of personal information, and will thoroughly ensure the appropriate handling of personal information in our daily work.

12.Compliance with and review of laws, regulations, and norms
We will comply with applicable laws, regulations, guidelines, etc. regarding personal information, and will review and improve the efforts in each of the above items as necessary to further ensure the protection of personal information.

Kanematsu KGK Corporation
President and CEO
Hiroshi Kimura

Handling of personal information

Purpose of Use of Personal Information
Personal information acquired by our company will be used for the following purposes, unless otherwise permitted by law.

To communicate with you and to send notifications and greetings based on social customs
To conclude and fulfill contracts between our customers and our company, and to manage other transactions
Providing information about our products and services
Surveys, analyses and research related to our business
Guidance on events such as exhibitions and seminars
Reporting the results of surveys, events, etc. to those who cooperated with or participated in the surveys, events, etc.
Provision of products and services using direct mail, e-mail distribution, fax communication, etc.
To provide company information to job seekers and prospective employees and to make necessary contact
Responses to customer inquiries
Shareholder and stock management services
Responding to the exercise of shareholders' rights
Calculation and payment of wages to our employees
Safety management for our employees
Personnel management regarding our employees
Other business related to or incidental to the above

Safety control measures for personal data
We implement the following safety control measures for acquired personal data. Acquired personal data will be stored only for the period necessary to achieve the above-mentioned purposes of use. The specific storage period will be determined taking into consideration the purpose of use, the nature of the personal data, the legal or business necessity of retaining the personal data, etc.

Establishment of Basic Policy
In order to ensure the proper handling of personal data, we have established this policy as a basic policy that specifies matters such as "name of business operator," "compliance with relevant laws, regulations, and guidelines," "matters related to safety control measures," and "contact point for questions and complaints."
Organizational safety control measures
We have appointed a person in charge of handling personal data, established internal company regulations regarding the safe handling of personal data, and established a system for reporting to the person in charge in the event that we become aware of any facts or signs of violation of laws, regulations, or internal company regulations.
Personnel safety control measures
We provide regular training to employees on important points regarding the handling of personal data.
Physical security control measures
We manage employee entry and exit to areas where personal data is handled, and take measures to prevent unauthorized persons from viewing personal data.
Technical security control measures
We implement access control to limit the scope of personnel and personal information databases handled, and have introduced mechanisms to protect information systems that handle personal data from unauthorized external access or malicious software.
Understanding the external environment
We implement safety control measures after understanding the systems regarding personal information protection in each country in which we store personal data.

Shared use of personal data
We may jointly use your personal data as follows:

Items of personal data to be jointly used
Your company name, address, name, affiliation, position, telephone number, and email address
Scope of joint users
Our company and affiliated companies listed in our securities report
Purpose of use by joint users
For each joint user, the purpose of use is the same as the "Purpose of use of personal information" of our company above, and is related to the business of each such joint user.
Name, address, representative, etc. of the company responsible for managing personal data
Museum Tower Kyobashi, 1-7-2 Kyobashi, Chuo-ku, Tokyo Kanematsu KGK Co., Ltd.
President and CEO Hiroshi Kimura

Procedures for requesting disclosure of retained personal data

If you wish to request notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or disclosure of records of provision to a third party of personal data held by the Company, please fill in the necessary items on the Company's designated request form for disclosure, etc. of held personal data, and send it by mail or email to the address below, enclosing or attaching the documents listed below.

Our address: 104-8510
1-7-2 Kyobashi, Chuo-ku, Tokyo
Museum Tower Kyobashi Kanematsu KGK Co. , KGK
General Affairs Department, Personal Information Handling Officer Email address: somubu@kgk-j.co.jp

Attached documents
When sending your application, please be sure to enclose a copy of your identification document (driver's license, passport or health insurance card) (including a copy of the back of your health insurance card or driver's license if there has been a change of address) in the envelope if sending by mail, or attach it if sending by email.
In addition to the above attached documents, our company may request you to submit other documents as necessary.

commission
If your request is for notification of the purpose of use of personal data or disclosure of personal data, you may be required to pay an administrative fee.
Upon receiving the "Request for Disclosure, etc. of Retained Personal Data" and attached documents from you and payment of any administrative fees, we will respond to your inquiry in accordance with the law.

Inquiries regarding personal information
For inquiries regarding personal information, please contact us at the address listed below.

〒104-8510
1-7-2 Kyobashi, Chuo-ku, Tokyo
Museum Tower Kyobashi Kanematsu KGK Co. , KGK
General Affairs Department, Personal Information Handling Officer Email address: somubu@kgk-j.co.jp

Established on January 1, 2016 Revised on December 1, 2024
Kanematsu KGK Corporation
Hiroshi Kimura, President and CEO

Collection of personal information from the website

1.Use of Cookies Some pages on our website use a technology called cookies. Cookies are a function that sends data to the user's internet viewing software (browser) and refers to the contents of that data so that the user can use the website more conveniently when they visit again, but they do not collect personal information about the user. It is also possible to refuse to receive cookies by changing the settings on your browser.

2. About SSL Our website has implemented SSL (Secure Sockets Layer) encryption technology for the "Inquiries" section so that users can safely enter their personal information, etc. With SSL, information entered by users is encrypted before being sent.

3. Acquisition of access logs Our website automatically records user information in the form of access logs. This includes the user's IP address, the type of browser used, the number of accesses, etc., but does not include any information that can identify the user. Access logs are used for statistical analysis of usage, but will not be used for any other purposes.